Vendor Resources
Single Table – $1,500
Includes (1) 6’ table + 2 chairs + 2 representative badges + small identification sign.
Bed Vendor – $3,000
Includes 2 spaces for one bed + small table + 2 representative badges + 2 chairs + small identification sign. All bed companies are required to be registered as a Bed Vendor. We must limit 1 bed per 2 spaces. If you would like to show 2 beds, then you will require 2 spaces ($6,000).
Additional Badge – $150 per person
To purchase a table/bed space visit our vendor registration website: https://MERWOCN2025VENDORS.
Corporate/Vendor Check-in + Setup
Thursday, September 11
2:00 PM- 4:00 PM
All tables must be set and ready to go by 4:00 PM
Hall Hours
Thursday, September 11
4:35 PM – 7:05 PM (Opening Reception and Vendor Hall)
Friday, September 12
10:10 AM – 12:15 PM (Vendor Hall)
Tear Down
Friday, September 12
12:15 PM – 2:00 PM
Load out can begin once all attendees have left the Vendor Hall. Must be completed by 2:00 PM
Vendor Hall will take place at the Embassy Suites by Hilton (300 Court Street, Charleston, West Virginia 25301) in the Ballroom ABC. This room is carpeted. Virtual Tour of Hotel
Upon arrival at the hotel check in at the conference registration desk to receive your name badges. Registration will be in the Pre-Function of the Ballroom. Table assignments will be provided upon check-in. Note that any representative in the hall must have a name badge. The vendor badge fee does not cover conference registration for sessions or CE credits. If you wish to attend any of the educational sessions, you must also register as an attendee.
Any personnel changes that may occur (substitutions, additions, changes) should be made by the primary contact and sent via email to wocn@albrechtevents.com.
Have all representatives registered before Friday, September 5th. Register at: https://MERWOCN2025VENDORS.
If you have leftover product ostomy samples that you do not wish to ship or reload, the Friends of Ostomates (FOW) will be attending and will be more than happy to accept any products you wish to donate. Donations will need to be dropped off in the back of the General Session Ballroom on Friday. For more information on FOW click here: http://www.fowusa.org
Vendors are welcome to host a dinner or hospitality on Thursday evening AFTER the Vendor Hall ends. All marketing and invitations to these events are the responsibility of the vendor.
Common Vendor Questions
1) How many attendees are expected? While each conference year is different, our projected minimum attendance for this year is 125+.
2) Can we bring a pop-up booth? For consistency with your co-vendors, we ask that you stick with the table provided. You may bring a pop-up sign/banner and set that behind your table where your chairs would be. However, anything larger we simply do not have the space for and ask that you make sure it will fit on top of your table.
3) How do I register my other company representatives for their complimentary conference registration? Directions with a Comp Code were sent in the confirmation email. The person who registered your table is automatically your 1st representative and primary contact.
4) In addition to my two complimentary badges, if I would like to invite more colleagues to the conference, how do I register them and at what rate? You can purchase additional badges for $150.00 per badge at https://MERWOCN2025VENDORS.
5) Where do I donate a prize, or can I offer a raffle at my table? Yes! Feel free to collect business cards and hold a drawing. On Friday we will have a microphone available to announce your winner(s). Attendees must be present to win.
If you are interested and able, you are welcome and encouraged to bring an item or assorted basket of items to donate to the silent or live auction. Your company name will be posted as “Donated by….” and announced either during the live auction or at the conclusion of the silent auction. Your support of the MEC scholarship fund is appreciated.
6) Do I need to have a sign with my company name? A paper sign with the company name will be provided but no other signage. We suggest bringing a branded tablecloth or other signage to place on your table with company branding. Pull up banners are allowed to be placed behind your table or to the side if space permits.
7) Will lead retrieval systems be available to order? No, we will not be offering this onsite.
8) Will you be distributing attendee contact information prior or after the conference? An attendee list will be sent via email to the main contact POST conference. Attendees must opt into being included on this list per General Data Protection Regulation.
9) What is the cancellation policy? ALL cancellation requests must be in writing and sent to wocn@albrechtevents.com on or before July 15, 2025. After deadline refund requests cannot be honored. A $150.00 cancellation fee will be charged for a single table and $250.00 cancellation fee will be charged for a bed.
10) What is the deadline to register? Registrations are accepted until the space is sold out. Reserve your spot as early as possible.
POWER / AV EQUIPMENT NEEDS: If you need electricity at your table or for your Medical Bed email wocn@albrechtevents.com. Vendors are 100% responsible for all ordering and payment of this electrical power at their table before arriving onsite for the conference.
Vendors are responsible for paying for their own electricity, any shipping or handling fees, and providing insurance information.
Parking – Rate is $10.00 for guest overnight self-parking. For easy load into the Vendor Hall come in through the Conference Center Motor Entrance/Washington Street East Entrance to Ballroom ABC. Note: The main hotel entrance is located off Court Street and offers valet parking.
Airport Shuttle: Embassy Suites offers a shuttle to and from Yeager Airport for a fee of $5.00, and within a 5-mile radius of the hotel a $5.00 Fee.
***View Sponsorship Levels & Full Details in the Vendor/Sponsor Brochure***